When you insert text from a plain text document, tabs at the beginning of paragraphs define the outline structure. htm format, from Word to PowerPoint, the headings and subheadings are retained and the outline is structured in the same way as a. htm files, insert a file for each slide you want the text on. You can edit this on the slide but not on the Outline tab. When you insert an HTML outline into your presentation, you retain the original heading structure however, all the text from the file appears within a text box on the slide. You can insert text from a Word document while you're working in PowerPoint or from Word, you can create an outline and "send it" to PowerPoint to start a new presentation based on it. rtf file, for several lines of text styled as Normal and broken by paragraphs, PowerPoint turns each paragraph into a slide title. If the original document contains no heading styles, PowerPoint creates an outline based on paragraphs. A Heading 1 in your source document becomes a slide title in PowerPoint, a Heading 2 becomes the first level of body text on the slide, a Heading 3 the second level of text on the slide, and so on. When you insert a Word or Rich Text Format document, PowerPoint creates an outline structure based on heading styles in the document. Rather than copying and pasting, you can use menu commands in Microsoft PowerPoint to insert text or base a presentation on another document's outline. A document in HTML format can be inserted into your presentation, retaining its heading structure and appearing within a text box. Documents in Microsoft Word (.doc) format, Rich Text Format (.rtf), and plain text (.txt) can be used this way. You can insert text created in other programs into the Outline tab and get automatic formatting into titles and body text. Each SmartArt graphic variant will allow some options, and gray out the others.Show All About inserting text into your presentation
This is because these options logically don't work with the SmartArt graphic variant being used (Diverging Radial). You'll see that last three options in Figure 3, are grayed out.Shape Assistant is only available if you have chosen an organization chart layout. This option places a shape which is hierarchically lower than the selected shape.Inserts a shape one level below the selected shape.Inserts a shape one level above the selected shape.Inserts a shape at the same level before the selected shape.Inserts a shape at the same level after the selected shape.Note that options here are exactly the same, as shown within the Add Shapes gallery, as shown in Figure 3, above.
Alternatively, you can right-click the selected shape to bring up the resultant contextual menu, as shown in Figure 4, below.Within this tab, click the Add Shape button to view the drop-down gallery that you can see in Figure 3, below.Select any individual shape within the SmartArt graphic and activate the SmartArt Tools Design tab on the Ribbon, as shown in Figure 2, above.
They only make an appearance when you are working with a particular slide object which can be edited using special options. These tabs are special tabs in the Ribbon that are not visible all the time.